Question

How to use footnotes in Microsoft Word

Answer 1

Step 1
Step 2
Step 3
Step 4
Step 5

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Microsoft Word, the widely used word processing program that is part of the Microsoft Office suite, allows users to insert and format footnotes (short comments or explanations that are placed at the bottom of the page and they are indicated with a number within the text). When you insert footnotes in a Word document, it automatically assigns a number to each of them and provides a variety of formatting options. To use the footnotes in Microsoft Word, you must open the "Insert" menu and choose between several formatting options.

Step 1

Click "Insert" on the menu bar. The bar appears at the top of the screen and contains the "Insert" menu, which is between "View" and "Format". This menu allows you to place footnotes, hyperlinks, symbols, photos, files, page numbers, and other objects within the Word document.

Step 2

Point to "Reference", then click "Footnote". Positioning yourself on the Reference menu the menu expands to show that it contains various reference tools, including footnotes, cross-references, and indexes. When you select "Footnote" in the menu, a dialog box will open from which you can select various options related to the footnote you are about to insert.

Step 3

Choose a location for the footnote. The first option determines where it will be located. If you want the footnote to appear at the bottom of the margin, select the radio button next to "Footnote". If you want it to appear at the end of the document, select the radio button next to "Annotations".

Step 4

Format the footnote. The next group of options allows you to do this. The "Format Number" drop-down menu offers various numbering styles that can be applied to the number that will be placed in the text to mark your footnote. You can choose Roman numerals, letters or symbols. As an alternative, you can include your own symbol. You will also have the option to choose whether the numbering will be continuous, whether the numbering will start again on each page or section, or whether you will start the footnotes with a number other than "1".

Step 5

Apply the changes and insert the footnote. After you have chosen the format options, select the drop-down menu at the bottom of the dialog box to apply the changes to the entire document or to a certain part of it. Once you're done with all the formatting options, click the "Insert" button at the bottom of the dialog box. This will cause a sign to be inserted into the text to indicate the footnote, and the cursor will automatically be positioned at the bottom margin for you to start typing the text of the footnote.

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