Question

Excel spreadsheets into Access - that's how it's done

Answer 1

How to import Excel spreadsheets into Access
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quick start Guide

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If you want to import Excel spreadsheets into Microsoft Access, you can easily do so using the Spreadsheet Wizard..

Many spreadsheet users use the database functions in Microsoft Excel when working with their data. Simple search, sort and filter functions are available in Excel and are easy to use. Microsoft Access is a full-featured, relational database that is compatible with Microsoft Excel. Importing Excel spreadsheet data into Microsoft Access has several benefits, including improved data entry, multi-user access, and expanded reporting options. Since both programs were developed by Microsoft, the formatting is preserved well when converting from one to the other program.

How to import Excel spreadsheets into Access

Follow our step-by-step instructions or take a look at the brief instructions .

1st step:

Start the Access application on your computer and switch to the " External data " category at the top of the window . Then click on " New data source " and then select " From file " and " Excel " one after the other .

2nd step:

You will then be directed to the External Data dialog box . Here click on the " Browse " button at the top of the window.

3rd step:

Then use the file browser to select your Excel document . Then click on " Open ".

4th step:

Now go to the radio button " Import the source data into a new table in the current database " to create a new table in Access with the data imported from the Excel document. You can also click the " Add a copy of the records to the table " radio button and select a table open in Access if you want to paste the Excel data into an existing table. After making your selection, click " OK ".

5th step:

The Import Spreadsheet Wizard window will then open. If the first line of your Excel document contains column headings , check the option " First line contains column headings " and continue with " Next ".

6th step:

Then select each field and enter, if desired, above a name for the field in the text field " Field Name " field. Also select a " Data Type ". For example, if there are numbers, percentages or fractions in this Excel field, select " Double " as the data type so that you do not receive any conversion errors. Once you have selected the data type for each field, click " Next ".

7th step:

Here you can now define your primary key , which is the unique signature of your table. Access can automatically create a primary key field for you here. Alternatively, you can also specify the fields that you want to use as the primary key. Then click on " Next ".

8th step:

Then enter a name for your table and click on " Finish " to import the data from the Excel document.

9th step:

In Access then right click on your new table in the left section of the window. Then choose " Open " from the menu .

10th step:

You will then see your successfully imported Excel file in Access.

quick start Guide

1. In Access, open the External Data category at the top of the window.
2. Then select " New data source ", " From file " and " Excel " one after the other .
3. In the new window click on the button " Search ".
4. Now select your Excel file in Explorer and " Open " it.
5. Then select either the " Import the source data into a new table in the current database " option to create a new table in Access with the data imported from the Excel document, or " Add a copy of the data records to the Table on "if you want to insert the Excel data into an existing table. After making your selection, click " OK ".
6. Then check the option " First row contains column headings " if the first row of your Excel document contains column headings and continue with " Next ".
7. Then click on each field and select a data type from the " Data type " drop-down menu . You can also text box " Name field, enter a name for each field." Once you have selected all the data types, click " Next ".
8. You can then define your primary key , which is the unique signature of your table. You can also have Access set this. Then click on " Next ".
9. Then enter a name for your table and click on " Finish " to import the data from the Excel document.
10. You will now see your table in the left section of the window. Make here a right-click it and select from the menu the option " Open " to open it in Access.

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