Nowadays emails have become a very common means of communication, especially in the business field. Millions of mails are exchanged daily, from different parts of the world. In many cases, these documents are edited quickly, so reviewing the writing is difficult in many cases due to the urgency of the messages . This can be a problem since no one likes to send an email with misspellings and less if they are work issues..
When we write an email in Outlook , as we have said, it is normal that due to the speed of writing we can omit any letter, check or accent which would look bad if the email is sent as well. Luckily for everyone, Microsoft has set up Outlook with the ability to check and correct spelling automatically or manually and we'll see how to do this.
We must take into account the following:
- If Office detects possible spelling errors, it will use a wavy red line
- If Office detects possible grammatical errors, it will use a wavy blue line
Note
Automatic spelling and grammar checking is not available in Access, Excel or Project.
How to check spelling before sending a message in Outlook
This option is available for desktop versions of Outlook, so you can check the spelling of an email when we want
Step 1
To do this, if we want to perform this process manually, we must go to the Review menu and there select Spelling and grammar:
Step 2
The following window will be displayed. There we will locate the wrong words with their respective suggestion, we can click on the Change button to proceed with its correction.
Step 3
In case we want this to be an automatic process, we will go to the File / Options menu:
Step 4
In the displayed window we go to the Mail category and there we must go to the Compose messages section where it will be necessary to check the Always check spelling before sending box. Click on OK to save the changes.
Thus, when we click on Send in the mail, Outlook will check the spelling automatically and, in case of not finding any spelling errors, will send the message directly. In this way we learn how it is possible for Outlook to correct either manually or automatically spelling errors and thus send messages with the best presentation standards. It is a simple way to make sure that the text we are going to send through the mail is written in the correct way..