If we talk about tools that we use on a daily basis in our lives, without a doubt the mail manager can be considered one of the most used; since both in the workplace and in our daily lives the exchange of messages in addition to documents and files using this medium is something constant. To such an extent that we find it difficult to imagine any day of our life without using email..
Gmail is Google's commitment to the whole messaging, meetings and contact management issue that many of us must carry out frequently. It is no secret to anyone that emails are one of the most effective ways to establish communication , offer a product or send personal information.
The email manager of the giant Google is one of the most used among users, and this is not at all surprising because Gmail has several special features that allow us to get the most out of messaging . One of them lies in the possibility of attaching an existing email to a new email and this will be necessary in some situations such as:
- User management and control and more.
With Gmail it will be possible to attach any type of mail, whether it is hosted online or stored locally, and it is for this reason that today in TechnoWikis we will see in detail how to achieve this process in a simple and functional way with different methods and Step by Step..
1. How to forward an email in Gmail
This option applies when an email must be sent, either in the inbox or in some other folder, to a specific recipient. This option gives us the opportunity to resend a specific email with just one option.
To achieve this we have two options:
The first option is to open the message and click on the arrow located in the upper right corner and in the options displayed select â€œResendâ€
The second option is to go to the end of the message and in the box located there click on the â€œResendâ€ line.
Once we click there we can add the number of desired recipients, as well as a message associated with the email sent:
2. How to copy and paste emails in Gmail
It is one of the simplest options, but this format is plain text and no images or other elements of the selected email will be attached.
To do this, simply open the email to be forwarded, select the text of the email and copy its content using one of the following ways:
By right clicking on it and choosing "Copy"
Using the following key combination.
+ C Ctrl + C
Then click on the "Compose" button and paste the selected text:
3. How to attach a PDF email to a new Gmail email
Through this option we have the possibility to save several emails as PDF and then attach them in a single email.
To save a file as PDF we can open the desired email and click on the printer icon located on the upper right side:
There the following window will be displayed where we click on the Print button and we will see the following:
There we click on the Change button and the following window will be displayed:
Select the option Save in Google Drive and we will see the selected location on the left side. Click on the Save button to apply the changes.
Now, to compose the new mail, click on the Compose button and click on the access of Insert files with Drive:
Clicking there will display the following window and select the PDF file:
Click on the Attachment button on the Insert as line and then click on Insert and we will see the PDF file loaded correctly in the email to be sent:
4. How to create backup copies of Gmail emails
Gmail offers us an add-on for its platform called Save Emails and Attachments which allows us to save emails automatically as PDF files simplifying our task.
It is available for free at the following link:
Save Emails and Attachments
There we click on the Free button and the following window will automatically be displayed. There we click on the "Next" button.
The next thing we should do is select the associated account for this
Once the permissions are enabled, we will see that the complement has been added. There we can click on the Add-ons menu and modify the configuration of this add-on:
There we can create rules based on our needs and once defined we proceed to save them and then execute them by clicking on Run so that the messages with this rule are loaded:
Once the emails are loaded, they will appear in the spreadsheet and from there it will be possible to manage them since the emails with that rule will automatically be stored as PDF in the Drive route that we have selected..
5. How to forward complete conversation in Gmail
It may be the case that when sending an email, we do not just want to send a specific email, but we want to send within the context that accompanies this email, that is, the complete conversation in which an email is.
Doing it one by one is slow and heavy, and it can alter the order in which messages were sent and received. For this reason, within Gmail there is the option to send conversations completely, and you can do this by following the steps that we will indicate below:
The first thing you are going to have to do is go to the conversation where all the emails you want to forward are located, and once here click on the 3-point icon located on the right side.
A pop-up window will be displayed. Once here you must click on the last option in the window called â€œResend allâ€.
In the window that will appear, you can see the entire conversation. Once here you will have to enter the address where you want to send the entire Gmail conversation and then click on the blue Instagram button. This will forward the entire Gmail conversation to another email.
6. How to forward multiple Gmail emails at once
In email, the exchange of information we do in a single day is usually quite high, and much of the activity we do within our email manager is the forwarding of emails. This is usually done one by one, but it may be that for some reason you have to forward several emails at the same time.
When the number of emails that we have to resend is high, doing so one by one can take us more time than we would like, in addition to forgetting any of the emails can remain without resending. For this reason in the following article ***** you will see step by step how to forward several emails using Gmail at the same time.
With all these methods we will be able to attach emails in other emails to facilitate the exchange of data, files and information when we use the Google mail manager known by everyone as Gmail.