Question

Apple Mail: Set up a vacation message

Answer 1

How to set up a vacation reply in Apple Mail
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Here's how to enable the Out of Office reply for an iCloud email address
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Quick Start Guide: Vacation Notice in Apple Mail
Quick guide: Set up your vacation notice on iCloud

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This guide explains how to set up a vacation reply in Apple Mail..

If you cannot be reached for a few days because you are going on vacation or on sick leave, it makes sense to have an out of office message in your e-mail account. This means that all incoming e-mails will be answered with a predefined message. This also works with Apple Mail: How to set up the vacation reply and what you have to pay attention to is explained in this guide.

Tip: If you use the Apple Mail program for an out of office reply, your Mac must be connected to the Internet in order to be able to send the automatic replies. But if you have an iCloud email address, you can have the note sent without your computer being connected to the Internet. To do this, just follow the second guide.

• How to set up a vacation reply in Apple Mail
• Here's how to enable the Out of Office reply for an iCloud email address

How to set up a vacation reply in Apple Mail

For the vacation reply to work properly in Apple's mail program, the program must be open permanently and your Mac must be connected to the Internet. You can enable the "Power Nap" option so that your Mac does not have to be switched on all the time. This means that your computer will regularly check for new e-mails and send replies even when the screen is not switched on. If you do not want to activate this function, you can skip the first three steps.

Follow our step-by-step instructions or take a look at the brief instructions ..

1st step:

Open the preferences of your Mac by clicking on the Apple symbol and then on " System Preferences ... ".

2nd step:

Click on “ Battery ” and switch to the “ Power supply ” tab in the menu bar .

3rd step:

Check the box next to "Activate the 'Power Nap' option when the power pack is connected ".

4th step:

Now open the Apple Mail program, click on " Mail " in the menu bar and then on " Settings ... ".

5th step:

Switch to the “ Rules ” tab and click “ Add rule ”.

6th step:

First give the rule a name . Then specify the conditions under which an automatic reply should be sent. For example, if you want to reply to all e-mails, select “ All e-mails ” under “ If one of the following conditions is met: ” . If you only want to reply to e-mails that have been sent to a specific account, use " Account " and select the desired account. To only reply to e-mails from certain contacts, select “ From "And enter the respective address in the text field on the right. If you want, you can add more addresses by clicking the “ + ” symbol and repeating this step as many times as you want .

7th step:

You can now activate the vacation notice. To do this, first select under “ Perform the following actions: ” the option “ Reply to e-mail ”. Then click on " Answer text ".

8th step:

In the field that appears, enter the answer that you want to be sent automatically and click " OK ".

9th step:

Click OK to save the rule.

10th step:

Do not go to "Apply" in the pop-up window . This would automatically reply to any email you've ever received that falls under the specified conditions. Instead, click Do Not Apply .

11th step:

The vacation notice is now activated. To deactivate it again, simply remove the check mark to the left of the rule. So that the vacation notice runs in the background, leave the mail program open and put your Mac to sleep by closing the laptop or clicking on the Apple icon and selecting " Sleep ". Also, connect the computer with a power cable . Incoming emails should now be answered automatically. Note that if you haven't set up Power Nap to send out vacation messages, you'll need to permanently disable your Mac from hibernation .

Here's how to enable the Out of Office reply for an iCloud email address

If you have an iCloud email address, you can turn on the Vacation Message without your Mac having to be permanently connected to the Internet.

Follow our step-by-step instructions or take a look at the brief instructions .

1st step:

Open icloud.com and sign in with your Apple ID .

2nd step:

Click on “ Mail ”.

3rd step:

Then go to the gear symbol at the bottom left and then to the point " Settings ... ".

4th step:

Change here to the " Vacation " tab .

5th step:

First, check the box next to " Automatically reply to e-mail on receipt ". Then set a period of time during which the e-mails should be answered automatically. You can then formulate an answer in the text field .

6th step:

Finally, click on “ Done ” to save the changes. Incoming e-mails within the selected period will now be answered automatically.

Quick Start Guide: Vacation Notice in Apple Mail

1. Open the system settings and switch to the " Battery " section.
2. In the menu bar click on “ Power supply ” and activate “Activate the 'Power Nap' option when the power supply is connected ”.
3. Open the Apple Mail program the settings by clicking on " Mail "> " Settings ... click."
4. Switch to the “ Rules ” tab and click “ Add rule ”.
5. Give it a name . Under " If one of the following conditions is met: " , define a rule for when the e-mail should be replied to. For example, you can select “ All E-Mails ” so that an automatic reply is sent to all incoming mail.
6. Under " Perform the following actions: " select the item " Reply to e-mail ".
7. Click on the " Answer text ... " field, enter the desired answer and click on " OK ".
8. Click OK to save the rule.
9. In the pop-up window click on “ Do not apply ”. Do not click on "Apply", otherwise all e-mails that you have ever received with the program and that meet the stored parameters will be answered automatically.
10. Let the open mail program , connect the computer to the power on, click on the Apple icon in the top left and select " hibernation ".

Quick guide: Set up your vacation notice on iCloud

1. Open icloud.com and sign in with your Apple ID .
2. Click on “ Mail ”.
3. Then go to the gear icon at the bottom left and then to " Settings ... ".
4. Switch to the " Vacation " tab .
5. Activate “ Automatically reply to e-mail on receipt ”, set a validity period and formulate a reply .
6. Click on “ Done ”.

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