Question

Outlook: Save email as PDF - this is how it works

Answer 1

How to save your mails as PDF files in Outlook
1st step:
2nd step:
3rd step:
4th step:
quick start Guide

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This article will teach you how to save your mails as PDF in Outlook..

When your mailbox is full and it is time to archive your important mail, you can simply put the messages in the archive. Disadvantage: The mails can only be read with Outlook and can therefore not be conveniently opened from anywhere. Saving emails as PDF files, on the other hand, has many advantages: You can store your emails anywhere and open them on any device. This article explains how to save your emails as a PDF file.

How to save your mails as PDF files in Outlook

Note: In order to be able to save your e-mails as a PDF file, a virtual printer must be activated, which can be selected in the device list for printers. By default, this service is also activated in Windows 10, so you don't have to do anything here. However, if the service is not active or "Microsoft print to PDF" is not available, you have to activate it. To do this, you have to add the service under "Settings"> "Devices"> "Printers and scanners".

Please also note that only the text of the e-mail is saved during a PDF export. Attachments such as pictures or documents are not saved. You should also save these as files.

Follow our step-by-step instructions or have a look at the Quick start guide .

1st step:

Open the email you want to save as a PDF file. Then click on " File ".

2nd step:

Now select the " Print " button to generate the PDF file.

3rd step:

Select " Microsoft print to PDF " from the drop-down list for printing devices .

4th step:

Then click on the " Print " button . You will then be asked for the storage location for the PDF file. Select the desired storage location and confirm with " OK ". You have now saved your e-mail as a PDF file and can then store it in a safe place such as a USB stick.

quick start Guide

1. Open Outlook and select the email you want to save as a PDF.
2. Click on " File ", then on " Print " and select " Microsoft print to PDF ".
3. Now go to " Print " and select the storage location or folder for your PDF. Your email will now be converted to PDF format and saved.

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