Question

Outlook: Share a mailbox - this is how it works

Answer 1

How to share your Outlook mailbox
1st step:
2nd step:
3rd step:
4th step:
5th step:
quick start Guide

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Would you like to share your Outlook mailbox? If you have a Microsoft Exchange account, it's very easy..

To make it easier to collaborate with other people, you can easily share your mailbox in Outlook with other users. By creating a shared folder, the people you specify will have access to the e-mails, contacts, files, tasks or notes contained in this folder. So you should think twice about sharing your mailbox.

How to share your Outlook mailbox

You can only share your mailbox if both you and the other user have a Microsoft Exchange account. This is a business, school or university e-mail account that you have received from the respective organization. Follow our step-by-step instructions or take a look at the brief instructions .

1st step:

Open Outlook on your computer and right click on any folder there. If you want to share your mailbox, just choose the default Inbox folder . Then click on " Properties " from the menu .

2nd step:

Now switch to the " Permissions " tab in the new window . Then click on the " Add ... " button .

3rd step:

Now search for the desired user in this window and then click on " Add " at the bottom left . Then click on " OK ".

4th step:

You can then specify a desired authorization level for the selected user : Owner : Users can create, read, modify, and delete all items in the folder, and also change the level of permissions that others have on the folder. Publishing editor : As a publishing editor, users can create, read, change and delete all elements and create subfolders. Editors : Editors can create, read, change and delete elements. Publishing author : Publishing authors can create and read items, create subfolders, and modify and delete items that you have created. Author : Users can create and read items, and modify and delete items that you have created. Non-editing author : Users can create and read items, and delete items you've created. Reviewer : As reviewer, users can only read elements. Contributor : Contributors can only create items. None : Users do not have any permissions.

5th step:

Then click " Apply " to share the folder with the selected users.

quick start Guide

1. Open Outlook and right click on the " Inbox " folder or any other folder.
2. Then click on " Properties ".
3. Then open the tab " Permissions " in the new window . There you click on " Add ... ".
4. Then search for the user you want and then click " Add " in the lower left corner .
5. Confirm with " OK ".
6. You can then specify a desired authorization level .
7. Then click on " Apply ". The folder was then shared.

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