Outlook: Create a signature - this is how it works

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Create, change and add a signature with Outlook - this is how it works
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Insert a logo or image in the signature

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Quick guide: Create, change and add a signature with Outlook - this is how it works
Quick guide: insert a logo or image in the signature

You can easily create a signature in Microsoft Outlook and add it to your emails. We'll show you how..

An e-mail signature is a section at the end of an e-mail that contains further information about the sender. E-mail signatures are mandatory, especially in a business environment. They facilitate contact via other communication channels and enable the legal status of the sender to be checked. Outlook allows you to create one or more personal signatures that you can add to your e-mails as needed. The Outlook signature can only consist of text or contain a logo. We'll show you how to create or change a signature in Outlook and how to add images and logos to your signature.

Create, change and add a signature with Outlook - this is how it works

Follow our step-by-step instructions or take a look at the brief instructions .

First open a new e-mail with the " **New E-Mail** " button .

Select " **Signatures** " in the top menu bar . Then click on " **Signatures ...** ".

A new window is opening up. Click on " **New** " under the " **Select signature for editing** " field to create a new signature. You can also change an existing signature in this way.

Now you can enter a **name** for your signature. This allows you to distinguish between different signatures that you may be using. Confirm your entry with " OK ".

After you have named your new signature, you can now write the actual signature in the " **Edit signature** " field . In this field it is also possible to change an existing signature afterwards. You can also adjust the font, font color, size and alignment. Repeat steps three through five to create additional signatures.

In the area " **Select standard** signatures" you can define several functions for your Outlook signature. On the one hand, in the " **E-mail account** " field, you can set the e-mail address to which the signature should be assigned by default. On the other hand, you can use the " **New Messages** " field to determine which of your signatures will be automatically added to a new e-mail. In addition, under " **Reply / Forward** " you can specify whether messages that you **reply to or forward** to a third person should automatically receive a signature. Finally save your selection with " OK ".

If you did not choose to automatically add your signature to a new email in the previous step, you will need to insert the signature manually. To do this, open a **new email** as described in the first step . Then click on " **Signatures** " in the top menu and select the **name of your signature** . The Outlook signature will then be automatically added to your email.

Insert a logo or image in the signature

The company logo is particularly popular in a business environment - we show you how to do this with Outlook. Follow our step-by-step instructions or take a look at the brief instructions ..

In the "Select **signatures to edit** " box, **select** the signature to which you want to add an image or logo. Then click on the **image symbol** on the right-hand side and select the corresponding **image file** .

To change the image size, right-click the image. A new tab opens. Here you select the menu item " **Image ...** ".

In a new window you can change the size of the logo under " **Scale** ". Check the " **Lock aspect ratio** " check **box** so that the proportions of the logo are retained. When you are finished, confirm your settings with " OK ".

Quick guide: Create, change and add a signature with Outlook - this is how it works

Open a new email .
Click on " Signatures "> " Signatures ... ".
A new window is opening up. Click on " New " and enter the name of your new signature. Confirm with " OK ".
Write the actual signature in the " Edit signature " field. You can also use this field to change an existing signature.

In the " Standard Signatures " area , specify whether and how your signature should be automatically added to an e-mail.

Quick guide: insert a logo or image in the signature

Open a new email .
Click on " Signatures "> " Signatures ... ".
In the new window, select the signature to which you want to add an image or logo. Then click on the image symbol and select an image file .
To change the image size, click with the right mouse button on the image > " Image ... "> " Size "> under " Scaling " adjust the size> confirm with " OK .
Finally, save all changes with " OK ".

answered Dec 21, 2021 by stackoverflow (3.5m points)

Outlook: Create a signature - this is how it works

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1 Answer

Create, change and add a signature with Outlook - this is how it works

1st step:

2nd step:

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